5 Tips for How to Use Number Dividers

Are you looking for helpful tips on using number dividers to get organized? Then look no further! Here are everyday, practical pointers for getting the most mileage out of your number tabs.

1. Decide on Your Numbered Tab Needs

Depending upon the nature of your workplace and desired organizational goals, you may need many tabs or just a few. You may even need multiple sets of the same number tabs in the event you're preparing duplicate documents, files, or binders. And then there are the questions of tab style and orientation: Avery or All State? Sides or bottoms?

In the end, if you're just using your tab dividers around the office, it all comes down to your personal preferences, but be sure to check with your local court system if you plan to use your tabs for submitting legal documents. Some court systems are very specific about the tab dividers they prefer.

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2. Devise an Efficient Binder Organizing System

Organization should be a top priority for any business, especially if being organized can save you time and money. This means devising an efficient binder organizing system that best suits your business’s needs and goals. To accomplish this, most people will use a table of contents to help organize their number tabs.

The table of contents (much like one found in a book) goes in the front of a binder and helps the reader quickly and easily navigate its different sections. Each number in the binder should represent a specific page and topic, and these should be reflected in the table of contents.

3. Don’t Overlook the Binder Itself

What good is having quality number tabs and neat organization if the binder itself detracts from its overall presentation and efficiency? While some binders come loaded with a variety of fancy features, a “good” binder is simply one with high-quality, easy-open rings (since you’ll be opening them quite a bit) and a strong binding to protect its vital contents. In addition, it's ideal for a binder to have a push tab at the bottom to prevent constant manual opening and closing of the rings which, over time, can damage them.

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4. Have a Storage Solution

Number tabs can begin to add up quickly over time, and you may not always need an entire pack of them at once. Therefore, it’s important to consider how you will store your tabs for easy access and safe-keeping.

One of the best ways we’ve found to store unused tab dividers is in a filing cabinet, drawer, or other similar storage space. protecting your tabs from dust, grime, and humidity. This will ensure they are not damaged and are readily available for future use when the time comes. A sturdy storage box will work, too, but just ensure that the lid is on tightly and the box isn’t in danger of falling from high up, thus spilling your tabs all over.

If you’re in the midst of organizing your binder and aren’t finished with a pack of tabs, then store them in a nearby desk drawer or filing cabinet for quick access, to save time.

5. Keep a Tidy Work Space

Let’s face it: Morning coffee accidents. Mystery pen marks. Yesterday’s spaghetti lunch. These are just a few common culprits that will threaten the well-being of your precious number tabs. However, there are ways to keep your desk space clean and ultimately protect against these everyday workplace woes! From stand-up rings to drawer organizers to paper trays, see how LegalSupply can help keep your desk space clean and free of clutter with a variety of organizational desk accessories.

Follow these five simple tips for how to use numbered tabs, and you’ll be well on your way to the organized binders of your dreams!